Information Specifically for Expected Graduates from the College of Graduate Studies (only for Masters, Specialist, EDD, or PHD candidates)
DECEMBER 2017 GRADUATION
It is expected that during the fall 2017 semester all pending December graduates will regularly check their mtsu email for important graduation and commencement information sent from Records@mtsu.edu.
There will be two ceremonies for expected graduates on Saturday, December 16.
The first ceremony begins at 9:00 a.m. for all graduate level students from the College of Graduate Studies (includes all Masters, Specialist in Education, and Doctoral candidates), and all undergraduate level students from the College of Basic & Applied Sciences, the Jennings A. Jones College of Business, and the College of Education.
The second ceremony begins at 2:00 p.m. for all undergraduate level students from the College of Behavioral and Health Sciences, the College of Liberal Arts, the College of Media and Entertainment, and University College.
- Attendance at Commencement Ceremony
- Caps and Gowns
- Catalog Requirements (Undergraduates)
- Commencement DVD
- Computation of GPA for Degree Requirements
- Degree Evaluation
- Graduation - Honors
- Graduation Schedule of Events
- Intent to Graduate Form
- Upper-Division Form
- Waiver of Courses (Undergraduate)
The undergraduate commencement ceremony lasts approximately 2 1/2 to 3 hours. Students who participate in the ceremony should plan to stay for the entire time as it is disrespectful of others if people leave early. If you are planning celebration activities, please be aware of this time commitment. Also, the use of cell phones during the ceremony is discouraged. Use of air horns or other such devices by students or guests is prohibited and will be confiscated if brought into Murphy Center. People under the influence of alcohol are subject to being removed from the line of march.
Any degree candidate requiring special facilities at commencement due to a physical disability should contact the Registrar's Office by November 3, 2017; e-mail Records, or call (615) 898-5170. Questions concerning parking or other special facilities for family members or guests should be directed to Murphy Center, 898-2752, or refer to the Parking Map.
If you do not plan on attending graduation, please notify the Registrar's Office by December 1, 2017, that your degree is to be conferred in absentia. You may complete and submit the absentia form online or email Records. If you do not attend graduation, your name will not be read at commencement.
The cost of the cap and gown is included in the campus access fee paid at the time of registration. There is no additional charge. Graduation regalia will only be available for pick-up at the Phillips Bookstore in the Student Union on the following dates and times: Friday, December 8th from 7:30 a.m. – 4:00 p.m., Saturday, December 9th from 10:00 a.m. – 2:00 p.m., Monday, December 11th through Thursday, December 14th from 7:30 a.m. – 6:00 p.m., and Friday, December 15th from 7:30 a.m. – 4:00 p.m.
Graduates should make arrangements to pick up their regalia during these dates and times as regalia will not be mailed or shipped. Graduation regalia will not be available after the graduation date and will not be available at the Phillips Bookstore on the graduation day. Replacement regalia will be available at Murphy Center on the day of graduation. If you participate in the graduation ceremony, you must wear regalia. Graduating seniors who are in the military may wear their uniforms in lieu of the academic cap and gown.
All undergraduate students must complete the general requirements as prescribed by the University and the specific requirements set forth for the degree sought. A minimum of 120 hours is required with 25 percent (30 hours if a 120-hour degree program) of the required courses earned at MTSU and a minimum of 30 semester hours earned in residence at the junior and senior (3000-4000) level. (Some programs may require more than the minimum 120 hours.) The last semester must be in residence unless permission is granted by the dean of the college in which the student is pursuing a major. A student must have a 2.00 GPA overall and 2.00 average in the major and in 42 hours of upper-division credit to graduate. Some departments require a 2.0 GPA in the minor. No more than 25% of credits for non-business degrees may be in courses commonly found in a school or college of business.
All coursework for undergraduate degrees must be completed by 10:00 p.m. on December 14, 2017. This includes incomplete grades and transfer credit from other colleges.
Undergraduate students may be required, as a prerequisite to graduation, to take one or more tests designed to measure general education achievement and achievement in the major areas for the purpose of evaluating academic programs. Access the Office of Institutional Effectiveness, Planning and Research web site for information, dates, and times for the Major Field Test and for the General Education Test.
To purchase a commencement ceremony DVD go to the MTSU Alumni website. Please allow 4-6 weeks for delivery. If you have any questions, please contact the MTSU Alumni Office at 1-800-533-6878 (toll free) or locally at (615) 898-2922.
The GPA listed as "Overall" on the transcript is used for the graduation GPA and Honors.
The GPA listed as "Overall Combined" on the transcript (including developmental credits) is NOT used for graduation requirements.
If a student has more courses in a major area than are actually required, only those courses specifically required for the major will be used to determine the required 2.00.
For those minors which require a 2.00 grade point average (GPA), only those courses specifically required for the minor will be used to determine the required 2.00.
The 2.00 GPA is calculated for the "best" 42 upper-division hours.
Guidelines for computation of grade point averages for admission to the teacher education program, for eligibility to student teaching, and for subject area endorsement may be obtained in the administrative offices of the College of Education, College of Education Building, Room 214, 615-904-8001 or 615-898-5188.
All attempts in excess of one are figured in the overall GPA.
MTSU college level courses/grades and transfer college level courses/grades posted prior to Summer 2015. Transfer college level grades are not included if posted Summer 2015 and after. The first attempt of a repeated course is excluded. Even if a course does not count toward graduation requirements, it will be counted in the overall average.
Degree evaluations are available on PipelineMT for undergraduate students. Courses and/or other graduation requirements not yet completed are listed to assist you in planning your class schedule for the upcoming registration. Completed courses and GPAs also display so you can confirm all required GPA standards are met. Advisors have access to the degree evaluation information as well to assist you.
All diplomas will be mailed to December graduates beginning Wednesday, January 10, 2018 to the diploma address that displays on PipelineMT: Registration & Student Records Left menu: Academic Records box: Prior College and Graduation Information link. There is no pick-up option. A diploma mailing address change can only be made by emailing email@example.com from your mtmail indicating you are updating the diploma address. All diploma mailing address changes must be submitted by December 15, 2017. There will be a $10.00 charge to re-issue your diploma if the diploma address was not updated by December 15, 2017.
Please allow 5-7 business days for delivery within the continental U.S. Graduates with an international address may choose to individually pay to have their diploma and/or transcripts mailed using eShipGlobal.
All financial obligations to the university (parking tickets, telephone charges, etc.) must be paid before a diploma will be released.
For listing in the graduation program, Latin honors for undergraduates is determined by the cumulative (overall) grade point average on degree-credit courses at the beginning of the final semester of enrollment. The honors notation on the diploma and on the transcript is determined by the cumulative (overall) average on all degree-credit courses at the end of the final semester.
Cum Laude: 3.500 - 3.749
Magna Cum Laude: 3.750 - 3.899
Summa Cum Laude: 3.900 - 4.000
December 16, 2017
Contact your college advisor if you are unsure of the college awarding your degree.
9:00 a.m. – Ceremony for all graduate level students from the College of Graduate Studies (includes all Masters, Specialist in Education, and Doctoral candidates), and all undergraduate level students from the College of Basic & Applied Sciences, the Jennings A. Jones College of Business, and the College of Education.
8:15 a.m. - No rehearsal prior to the ceremony. Line up in designated gyms, Murphy Center.
2:00 p.m. – Ceremony for all all undergraduate level students from the College of Behavioral and Health Sciences, the College of Liberal Arts, the College of Media and Entertainment, and University College.
1:15 p.m. - No rehearsal prior to the ceremony. Line up in designated gyms, Murphy Center.
All undergraduate students must file the Intent to Graduate two semesters before the term you intend on graduating along with their Upper-Division form. To obtain a form, you may:
- Print the Undergraduate Intent to Graduate form using Adobe Portable Document Format (PDF). If you don't have the Acrobat reader, you may download it from Adobe's web site.
December 16, 2017 Graduation: April 14, 2017: If you apply late and your intent to graduate and upper-division forms are not received by your graduation coordinator by Friday, October 13, 2017, your name may not appear in the Commencement program and you might not be checked in time for a December 2017 degree date.
May 5, 2018 Graduation: June 2, 2017: If you apply late and your intent to graduate and upper-division forms are not received by your graduation coordinator by Friday, March 9, 2018, your name may not appear in the Commencement program, you might not be able to participate in the ceremony due to space limitations, and you might not be checked in time for a May 2018 degree date.
August 11, 2018 Graduation: November 15, 2017: If you apply late and your intent to graduate and upper-division forms are not received by your graduation coordinator by Friday, June 15, 2018, your name may not appear in the Commencement program, you might not be able to participate in the ceremony due to space limitations, and you might not be checked in time for a August 2018 degree date.
If you have missed the deadline, please complete your paperwork immediately and submit forms to your Graduation Coordinator for consideration and review at one of the following locations:.
- College of Basic and Applied Science (DSB 120)
- College of Behavioral & Health Sciences (CKNB 108)
- Jennings A. Jones College of Business (BAS N233 or N234)
- College of Education (COE 307)
- College of Liberal Arts (Jones 152 or 163)
- College of Media and Entertainment (Ezell 113)
- University College (Miller Education Center, Rm 2100)
Students seeking initial teaching certificates or add-on endorsements need to contact the Teacher Licensure Office, COE Room 214 (615-904-8001).
Questions concerning parking or other special facilities for family members or guests should be directed to Murphy Center, (615) 898-2752, or go to Parking Services to view a parking map showing disabled parking areas. For visitors that park in the Greenland parking lot, there is a station that will transport people with mobility issues to Murphy Center in golf carts. When pulling into the Greenland lot, ask the police officer for directions to the station. The Murphy Center will open one hour before the ceremony begins.
Course substitutions are obtained from the major advisor (minor advisor if relates to minor). They must be approved by the department head and the dean of the college. Substitutions apply to the student's academic program and will not be entered until all approval signatures are received.
Two semesters before the term you intent to graduate, students should complete an upper-division form and file it with their Graduation Coordinator along with the Intent to Graduate form. This form may be obtained from the office of the head of the department in which the student expects to major.
Course waivers are recommended by the major advisor (minor advisor if relates to minor) and approved by the department head and the dean of the college. Waivers apply to the student's academic program and will not be entered until all approval signatures are received.