Forms

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Forms for New Applicants

Application to Graduate Studies

Admissions Materials

After submitting and paying for your application, your application will be processed by our graduation analysts.  Once this occurs, you will receive an email from the College of Graduate Studies with further admissions instructions.  You will receive your M Number and MTmail account in that email.  Once you receive that information, you can set up your PipelineMT account and submit your admissions materials to the Graduate Student Portal, linked below.

All Students

  • Graduate Student Portal
    • Submit all admissions materials here.  Please note that you cannot upload official transcripts or official test scores.  Those must be sent directly to the College of Graduate Studies from the issuing institution.  If your program has a specific recommendation form, please send that to your references so they can upload it for you.
  • Certificate of Immunization Form 
    • Please return this to Health Services, not to the College of Graduate Studies.
  • Request In-State Classification
    • Domestic students who wish to request in-state tuition may do so using this form.  Read more about in-state classification here.  International students should use the form found in the International Applicants section below.

Additional Admissions Forms

  • Academic Common Market Agreement Form
    • The Academic Common Market (ACM) is a tuition savings program which allows residents of participating states to qualify for in-state tuition for unique academic majors not offered in their home state.  Students interested in applying for the ACM should review the information here.

  • Graduate Assistantship Application
    • Although the College of Graduate Studies is the final approving authority for all graduate assistants, each department is responsible for hiring their own GAs.  Students who fill out this form should list who they have spoken to about the potential to be hired for an assistantship, so the College of Graduate Studies can route their application accordingly.

  • Request to Withdraw Application

    • If you have decided to attend graduate school elsewhere, or if you submitted your application by mistake, please use this form to request to withdraw your application.

International Applicant Forms

Forms for Current Graduate Students

 

Advising Forms

  • Advising Form
    • The Advising Form works in conjunction with DegreeWorks to establish a student’s course program of study.  Every graduate student is required to file an Advising Form with the College of Graduate Studies.  You will not be able to register for your first semester courses until a plan is on file.  You should speak to your academic advisor before filling out the Advising Form. 
  • Revision Form 
    • Students sometimes need to file a Revision Form if they change their concentration, substitute courses, or switch from thesis to non-thesis options within their program.  Any changes that impact their Course Program of Study as depicted on DegreeWorks must be made by filing a Revision Form.  You should speak to your academic advisor before filling out the Revision Form. 

    • Student athletes and students who are receiving benefits from military service should be aware that changing their course program of study could impact their benefits.  The College of Graduate Studies requests that they speak with Athletics or the Veteran’s Center to make sure they will not be negatively affected.

Intent to Graduate Forms

  • Intent to Graduate 
    • All students are required to submit an Intent to Graduate Form during the first two weeks of the semester they plan to graduate. Submitting this form initiates the degree checkout process, including verification of completion of degree requirements.  If the form is submitted after the deadline, the degree may still be conferred, but students may be unable to participate in commencement ceremonies or be published in the commencement program. 
    • If you are a doctoral student, you will be asked to list the faculty member who will hood you at commencement.  This is typically your committee chair.  While the College of Graduate Studies will independently verify that your hooder plans to participate in commencement, you should discuss this with your hooder prior to filling out the form.

  • Request to Withdraw Intent to Graduate
    • If you have filed an Intent to Graduate but later realize you will not actually be graduating, you must submit this form to alert the College of Graduate Studies.  Since Intents are due early in the semester, some students realize after filing their Intent that they will not meet the requirements for degree conferral.  If you have submitted an Intent, but do not actually graduate, you will not be able to register for classes again until you file this form.  Once you complete all requirements and are ready to graduate in a future semester, you will need to submit your Intent to Graduate again.

Theses & Dissertation Forms

  • Advisory Committee Form
    • If you are writing a thesis or dissertation, you must submit an Advisory Committee Form to formally establish your committee and chair.  This should be done in the beginning stages of the writing process, before your proposal.  Please see the Thesis and Dissertation website for more information.
  • Change in Advisory Committee Form
    • If you have established an Advisory Committee for writing your thesis or dissertation, and you need to make changes to your committee members, you will need to submit this form.  You may use this form to add or subtract members from your committee or to designate a different chair.
  • Institutional Review Board Forms 
  • Publishing Agreement
    • All students submitting a thesis or dissertation must also submit a Publishing Agreement, which grants MTSU the non-exclusive right to archive, preserve, and make accessible their publication.  You must file this form when you submit your thesis or dissertation to ProQuest, and it must be on file before your degree can be conferred.
  • Survey of Earned Doctorates
    • Doctoral students must fill out this form, a part of the NSF, when they submit their dissertation via ProQuest.  The Survey will send a certificate of completion to the student as well as to the College of Graduate Studies.  The degree cannot be conferred until this form has been submitted.
  • Petition for Adjusted Enrollment Status Based on Thesis / Dissertation Workload
    •  Students who are registered for less than 5 thesis or dissertation research hours per term may submit this form to the College of Graduate Studies.  The purpose of this form is to request to be acknowledged as at least part-time for financial aid and/or enrollment reporting purposes. 

    • You must be registered for or have completed all required coursework and still have outstanding thesis or dissertation research hours required, and you must be enrolled in at least one of those research hours.  If approved, you will not be charged additional fees and the academic transcript will only reflect actual credits enrolled.

Forms For Courses

  • Request for Overload Form
    • Sometimes grad students need to register for more than 12 credits during a semester, such as when courses will not be available in future semesters, when they are scheduled to graduate, or when they are repeating a course.  Taking an overloaded semester is a serious decision that should be determined after careful conversation with your academic advisor, as it can potentially impact your academic performance.
  • Request to Repeat Course Form
    • If you need to retake a course in order to replace a previous grade, you will need to submit a Request to Repeat Course Form.  You are limited to two course repeats for the purpose of grade replacement.  While additional graduate courses beyond two may be repeated, the grade earned in the first attempt will be included in the calculation of the cumulative GPA.
  • Request to Stop-Out
    • If you are unable to maintain continuous enrollment, you should request permission to interrupt your studies on a temporary basis.  This is referred to as a “stop-out.”  The form must be signed by your graduate program director and approved by the College of Graduate Studies prior to the beginning of the stop-out period.  

    • If approved, the period of the stop-out is not counted toward the time limit for degree completion, and readmission to the degree program is automatically granted if you are in good academic standing.  A stop-out may not be used more than once during the time limit for your degree.  If the stop-out exceeds one academic year, you may be required to reenter your studies under the current catalog year.

  • Time Limit Extension for Graduation Request
    • Per the graduate catalog, masters and specialist students have 6 years from the date of matriculation to complete degree requirements, and doctoral students have 10 years.  If you are unable to complete your degree requirements within that time frame, you must receive approval from your academic advisor, graduate program director and the College of Graduate Studies to extend your studies.  Exceptions to these time limits will only be granted for good cause when you, your academic advisor and your program director submit a proposed timeline for completion.

    • This form should be filled out by currently enrolled students only.  If you have not been consistently registered for classes, you will need to file a readmission application before consulting with your advisor to submit this form.

  • Transfer Equivalency Form
    • If you want to use a graduate course you took at another institution toward fulfillment of your MTSU degree requirements, you must request this by using the Transfer Equivalency Form.  You are required to attach proof of equivalency such as course syllabi and catalog descriptions.  Normally, courses more than seven years old or courses that were used to satisfy requirements of another degree cannot be accepted for transfer.  No grades below a B can be transferred.  You should speak to your academic advisor before submitting the Transfer Equivalency Form.
  • Undergraduate Student Request to Take Graduate Coursework
    • If you are an MTSU undergraduate student who has taken at least 90 hours of undergraduate course credit and you want to take graduate courses, you must obtain permission from your undergraduate advisor, the graduate program offering the course(s) and the College of Graduate Studies.  International Students must also receive permission from International Affairs.  Any student who has previously earned a bachelor’s degree is ineligible, and graduate courses in Accounting, Business and Information Systems are not available to undergraduate students.

Miscellaneous Student Forms

Forms for Faculty & Staff

Distinguished Research Awards

Faculty Research and Creative Activities

Membership Forms

Forms Concerning Students

  • Admissions Requirement Waiver Form
    • Program Directors who wish to waive an admissions requirement for one of their applicants must submit this form to notify the College of Graduate Studies.  This will prompt graduation analysts to adjust the applicant’s checklist and route the application packet with the correct materials.
  • Dissertation Defense Announcement Request
    • When a student schedules their dissertation defense, their Chair (or departmental administrative assistant) should submit this form on their behalf to alert the College of Graduate Studies of the impending defense.  The College of Graduate Studies uses the information on this form to create a campus-wide email invitation and to write posts on social media in honor of the student.
  • Graduate Assistant Forms
    • Graduate Assistant Performance Evaluation
      • The graduate assistant’s supervisor is expected to submit this form once per semester during the GA’s contract, no later than the 13th week of the semester.  Please see the calendar for the specific due dates.  The form routes to the GA, who is given the opportunity to write a comment in response to the summary, and then it is filed in the College of Graduate Studies. 
    • Summary of Graduate Assistants Form
      • This form is submitted by a program representative when a graduate assistant is hired and must be signed by the hiring authority.  It works in conjunction with the EPAF to verify the student’s assistantship and is approved by the College of Graduate Studies Accountant.
    • Summary of Graduate Assistants Form - Grant-Funded

  • Graduate Test Results
    • This form is submitted by a program representative once a student takes one of the major graduate tests:  qualifying exams, preliminary exams, comprehensive exams, or submits a portfolio.  It alerts College of Graduate Studies graduation analysts to code the student’s Banner profile with the test results.
  • Suspension Appeal Decision Form
    • Program Directors who wish to appeal the suspension decision for one of their students must submit this form no later than 4:30 pm on Thursday of the first week of classes each semester.  Students may not return to summer semester courses until the June semester. 

Faculty Information and Instruction

  

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